payroll accounting meaning

Journal 1 shows the employee’s gross wages ($1,200 for the week). After subtracting some of the most common payroll taxes, the employee’s wages payable or “take-home” pay is $925. One method for recording payroll is to create journal entries to account for each piece of payroll, including employee paychecks and employer taxes. Keeping track of payroll entries, credits, and debits for every employee in your organization as well as the many other expenses you face leaves room for error. If something goes wrong, adjusting entries can become a huge chore—you’ll have to dig through potentially hundreds of records. Keeping up with a journal entry for every employee can be challenging, which is why many employers have begun opting for automated payroll management solutions.

Allows an employer to cover the taxes owed on a bonus or fringe benefit paid to an employee. The “gross-up” increases the gross amount of the payment to account payroll accounting meaning for the taxes that would normally be withheld. The federal, state, and local taxes an employee is legally required to pay (though payroll withholding).

Payroll accounting example

It’s important to keep in mind that preparing payroll in Excel can be difficult if the business has more than a handful of employees. The processing of payroll is usually a standard function of the accounting department. For example the annual maximum amount subject to the Social Security tax is referred to as the « annual wage limit ». Similarly, the IRS Form W-2 is entitled Wage and Tax Statement. Understanding these points will be helpful in calculating a salaried employee’s hourly rate of pay and overtime pay earned by salaried employees. It’s a fact of business—if a company has employees, it has to account for payroll and fringe benefits.

payroll accounting meaning

Employees may ask to have changes made to their paychecks, usually to the taxes or pension amounts withheld. You may need to record much of this prior to calculating taxes, since it impacts the amount of wages to which taxes are applied. While payroll is essentially an accounting practice, it deals with paying the people inside of a company, which puts it under the domain of human resources (HR). Thus, most companies have HR manage payroll and related issues. However, some companies may house payroll inside of the finance or accounting department, and some larger companies may even carve out a distinct payroll office.

Examples of payroll expenses

Under the Fair Labor Standard Act’s salary basis rule, exempt employees generally must receive no less than $684 weekly. In terms of state payroll taxes, an employee is a resident if the state is officially their home and they have no intention of living there temporarily. An internal form managers and employees can use to submit payroll requests, such as for manual checks, salary advance, or retroactive pay.

payroll accounting meaning

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